Every invoice coded, checked and approved — before it touches your costs.
Line-by-line coding against your items, balance checks to the cent, two-person approval and a clean export for your accountant.
The driver hands over a carbon copy, it goes on a clipboard, and three weeks later someone types a total into the accounting software. Nobody ever sees that the case price of limes went up 30%.
Every delivery coded line by line, checked against its printed total, approved by the right person and exported to accounting. Distributor CSV import turns a portal export into coded invoices in seconds.
Code, approve and export every vendor invoice.
- Two-person approval: whoever codes it cannot approve it
- Out-of-balance detection to the cent
- Distributor CSV import with per-vendor column layouts
- Split, merge and re-open with full audit trail
Line by line, not just a total
Every line is coded to an item and a spend category, so an invoice becomes price history and cost of goods — not just a number to pay.
Out of balance? You'll know to the cent
Lines, tax and fees are checked against the printed total before anyone can approve. A missing line or a typo stops at the door.
Whoever codes it can't approve it
Two-person approval is built in. The person who keyed the invoice can never be the one who says the restaurant owes the money.
Distributor CSV in seconds
Export from your broadline portal, drop the file in, and it becomes coded invoices. Each vendor keeps its own column layout, editable when a portal renames a column.
Split, merge, re-open — with a trail
A stack of three invoices scanned as one, a credit memo, an approved invoice that was wrong: fix it, and every change lands in the audit log with who and when.
Works hand in hand with
Items & price tracking
What you pay for everything, and who moved it.
Vendors
Every supplier, their SKUs, terms and spend.
AI invoice capture
Photograph or email an invoice; AI reads every line.
Document vault
Every licence, contract and statement in one place.
Ordering & order guides
Purchase orders from par levels and vendor order guides.
Price comparison
Who is cheapest for each item, this week.
Try Invoices & AP free for 14 days.
Start a trial with Invoices & AP on its own, or as part of any plan — and add or drop modules any month.